Page 240 - Kolte Patil AR 2019-20
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For making any further issue of shares to any person(s) other than   Item No. 4
          existing equity shareholders of the Company approval of members   The Board of Directors of the Company on the recommendation of
          is required to be obtained by way of passing a special resolution, in   the Audit Committee, approved the appointment and remuneration
          pursuance to section 62 (1) (c) of the Companies Act.  of M/s Harshad S. Deshpande, Cost Accountants, to conduct the
          The said approval for issuance  of securities shall be the basis for   audit of the cost records of the Company for the financial year ended
          the Board of Directors to determine the terms and conditions of   31 March 2020. In terms of the provisions of Section 148(3) of the
          any issuance of debt instruments by the Company for a period of 1   Companies  Act,  2013  read with  Rule  14(a)(ii)  of  The  Companies
          (one) year from the date on which the shareholders have provided   (Audit and Auditors) Rules, 2014, the remuneration payable to the
          the  approval  by  way  of  special  resolution.  All  debt  instruments   Cost  Auditor  is  to  be  ratified  by  the  Members  of  the  Company.
          issued by the Company pursuant to such authority granted by the   Accordingly, the Members are requested to ratify the remuneration
          shareholders shall be priced on the basis of the prevailing market   payable to the Cost Auditors for the year ended 31 March 2020 as
          conditions and as specifically approved by the Board at such time.  set out in the Resolution for the aforesaid services to be rendered
                                                             by them.
          None of the Directors, Key Managerial Personnel or their relatives are
          concerned or interested in the resolution at Item No. 3.  None of the Directors / Key Managerial Personnel of the Company
                                                             / their relatives are, in any way, concerned or interested, financially
          The Board recommends the resolution set forth at Item No. 3 for the   or otherwise, in the proposed resolution, set out at Item No. 4 of the
          approval of the members.                           Notice.

                                                             The Board of Directors recommend the Ordinary Resolution set out
                                                             at Item No. 4 of the Notice for approval by the Members.

          The instructions for shareholdres for remote e-voting are as under:

          (i)  The voting period begins on 25 September 2020 at 09.00 AM   (iv)  Click on “Shareholders” module.
             and ends on 27 September 2020 at 05.00 PM. During this period   (v)  Now enter your User ID
             shareholders’ of the Company, holding shares either in physical   a.   For CDSL: 16 digits beneficiary ID,
             form or in dematerialized form, as on the cut-off date (record
             date) of 21 September 2020 may cast their vote electronically.   b.  For NSDL: 8 Character DP ID followed by 8 Digits Client ID,
             The e-voting module shall be disabled by CDSL for voting   c.   Shareholders holding shares in Physical Form should enter
             thereafter.                                           Folio Number registered with the Company.
          (ii)  Shareholders  who have already voted prior to the meeting   (vi)  Next enter the Image  Verification as displayed and Click on
             date would not be entitled to vote at the meeting venue - for   Login.
             E-voting to be held during the meeting.         (vii)  If you are holding shares in demat form and had logged on to
          (iii)  The shareholders should log on to the e-voting website www. and voted on an earlier e-voting of any
                                     company, then your existing password is to be used.
                                                             (viii) If you are a first time user follow the steps given below:

                                        For Shareholders holding shares in Demat Form and Physical Form
          PAN                           Enter your 10 digit alpha-numeric *PAN issued by Income Tax Department (Applicable for both
                                        demat shareholders as well as physical shareholders)
                                        y y Shareholders who have not updated their PAN with the Company/Depository Participant
                                           are requested to use the sequence number which is printed on Postal Ballot / Attendance
                                           Slip indicated in the PAN field.
          Dividend Bank Details         Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your
           OR Date of Birth (DOB)       demat account or in the company records in order to login.
                                        y y If both the details are not recorded with the depository or company please enter the
                                           member id / folio number in the Dividend Bank details field as mentioned in instruction (v).

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