Page 238 - Kolte Patil AR 2019-20

NOTES:

1. The relevant Explanatory Statement pursuant to Section 102 Section 189 of Companies Act, 2013, will be available
of the Companies Act, 2013 in respect of the Special Business for inspection of the Members during the AGM, on the
in the notice is annexed hereto. The Board of Directors of the Company’s website: www.koltepatil.com.
Company at its meeting held on 23 June 2020 considered b. All documents referred to in this Notice and accompanying
that the Special Businesses under Item Nos. 3 and 4, being explanatory statement pursuant to Section 102(1) of the
considered unavoidable, be transacted at the AGM of the Companies Act, 2013 shall be available for inspection of
Company. the Members through electronic mode. Members are
2. The Profile of Director seeking re-appointment, as required requested to write to the Company at investorrelation@
in terms of Regulation 36(3) of SEBI (Listing Obligations and koltepatil.com for inspection of the documents, by
Disclosure Requirements) Regulations, 2015, is annexed to this mentioning “Request for inspection” in the subject of the
Notice. Email. working hours up to the date of AGM. The Register
3. Documents Open for Inspection: will be available for inspection during the meeting.
a. The Register of Directors and Key Managerial Personnel 4. The Members are requested to note that dividend not
and their shareholding, maintained under Section 170 of encashed or not claimed within seven years from the date
the Companies Act, 2013 and the Register of Contracts of transfer to the Company’s Unpaid Account will, as per
or arrangements in which Directors are interested under Section 125 of the Companies Act, 2013, be transferred to
the Investor Education and Protection Fund (IEPF).

Unclaimed Accounts Date of transfer to Unclaimed amount as on 31 March 2020 Date of transfer to
unclaimed account (Amount in INR) IEPF
Final dividend for FY 12-13 09 September 2013 288,363 08 September 2020
Interim dividend for FY 13-14 31 December 2013 427,873 30 December 2020
Final dividend for FY 13-14 22 October 2014 334,190 21 October 2021
Final dividend for FY 14-15 24 October 2015 263,035 23 October 2022
Final dividend for FY 15-16 23 October 2016 437,302 22 October 2023
Final dividend for FY 16-17 04 November 2017 343,257 03 November 2024
Final dividend for FY 17-18 05 November 2018 352,202 04 November 2025
Interim dividend for FY 18-19 18 April 2019 223,004 17 April 2026
Final dividend for FY 18-19 27 October 2019 155,505 26 October 2026
The list of investors or shareholders, who have not claimed which are provided separately, herein below). Such Corporate
dividend is available on the Company’s website www. Members are requested to refer Instructions for shareholders
koltepatil.com under Investor Section. attending the AGM through VC/OVAM as provided herein
The applicants/Members wishing to claim the unclaimed below, for more information.
dividend are requested to correspond with the 6. As you are aware, in view of the situation arising due to
Compliance Officer or Registrar and Share Transfer Agent COVID-19 global pandemic, the general meetings of the
of the Company i.e. M/s. Bigshare Services Private Limited. companies shall be conducted as per the guidelines issued by
5. Pursuant to the provisions of the Act, a Member entitled to the Ministry of Corporate Affairs (MCA) vide Circular No. 14/2020
attend and vote at the AGM is entitled to appoint a proxy to dated 08 April 2020, Circular No.17/2020 dated 13 April 2020
attend and vote on his / her behalf and the proxy need not and Circular No. 20/2020 dated 05 May 2020. The forthcoming
be a Member of the Company. However, since this AGM is AGM/EGM will thus be held through video conferencing (VC)
being held through VC / OAVM, whereby physical attendance or other audio visual means (OAVM). Hence, Members can
of Members has been dispensed with and in line with the said attend and participate in the ensuing AGM through VC/OAVM.
MCA Circulars read SEBI Circular, the facility to appoint a proxy In accordance with the Secretarial Standard-2 on General
to attend and cast vote for the Member is not made available Meeting issued by the Institute of Company Secretaries of India
for this AGM and hence the Proxy Form and Attendance Slip are (“ICSI”) read with Guidance / Clarification dated 15 April, 2020
not annexed to this Notice. issued by ICSI, the proceedings of the AGM shall be deemed to
be conducted at the Registered Office of the Company, which
However, in terms of the provisions of Section 112 and 113 of shall be the deemed Venue of the AGM.
the Act read with the said Circulars, Corporate Members are
entitled to appoint their authorized representatives to attend 7. Pursuant to the provisions of Section 108 of the Companies
the AGM through VC / OAVM on their behalf and participate Act, 2013 read with Rule 20 of the Companies (Management
thereat, including cast votes by electronic means (details of and Administration) Rules, 2014 (as amended) and Regulation

236 | Kolte-Patil Developers Limited